5 Key Benefits Of Using An Employee Tracking Software

Employee tracking systems have traditionally been implemented with a physical timesheet, which managers painstakingly fill up and maintain by hand. Even a virtual one using spreadsheet software becomes mind-numbing at the end of the day. However, this is an important task for any manager to make sure that company workers are efficiently utilizing their time and meeting their deadlines.

Nowadays, there is a host of employee tracking software which can be used to serve the same purpose but with relative ease. An employee tracking software is a convenient way to keep a track of all employee activities, without having to manually fill in long timesheets. Some of them can even be used to perform functions like leave management and office expense management, to name a few. But you may wonder, ‘What’s so different about these software programs, if they perform the same function as traditional employee tracking systems?’ Let’s find out.

Try It To Buy It

A good employee tracking software should be able to perform multiple functions like task management, project management, employee time tracking, and if you’re looking to fully optimize your workplace, even manage your billing and expenses. But before investing in such a software, you’d should find out if it actually makes a difference to your company.

The good news is that there is enough office time tracking software available on a trial basis. The time period for the trial is usually 30 days and should be enough for you to understand how it works, and whether it’s actually working for your organization.

Advantages of Time Tracking Software

Moving With The Times

Everyone knows that adopting new technology is the way forward for any business. Today’s manager needs to be perpetually involved in every function of the company. They need to be constantly updated about all the projects that their business is handling and how they are progressing.

This won’t be possible if they spend the day hunched over their desks, sifting through heaps of administrative paperwork. With employee tracking software, you can receive all these updates as soon as an event happens and review anything at the tips of your fingers. In this age of speed and efficiency, office tracking software keep you one step ahead of the competition at all times.

Divide And Conquer

An efficient task management system is integral to the smooth functioning of any organization. Office tracking software often comes with features like task management, which let you break down different projects into individual tasks and tackle them with ease. The best part about employee management software is that you can view and manage all these tasks simultaneously and in real time.

This way you can handle multiple projects and keep a tab on all your employees.

What’s great is that as a manager, your workload gets cut down exponentially. The employees themselves log in and log out of their tasks when they work on them, and the timesheets get updated on their own. You can open the application anytime and view how projects are progressing.

Self-Managed Employees

Office tracking software essentially helps employees handle their tasks without a manager constantly hovering over their shoulders. Employee tracking software works by having employees choose a set of tasks from a list, and clocking how much time they spend on each task.

Each time an employee logs in and starts the task timer, the manager gets an update on his system or phone. Whenever an employee is done with one task or decides to switch to another, another update is sent signaling the end of one task and the start of another.

This is a great data for your employees to have, and lets them analyze the best way to optimize their workflow.

Juicing Out The Potential

A lot of businesses now allow employees to work from home. The problem with this, is that you can’t be sure whether that person is actually working. With office tracking software you can ensure 100% employee attendance even if there are employees working from home. Any employee who is capable of working will end up working no matter where they are.

Since they track project progress in real time, no one can ‘pretend’ to be working anymore. Most employee tracking software comes with online access, which lets managers and employees view their tasks and time sheets from anywhere, anytime. This way you can log in and log out of work wherever you are and as a manager you can even assign new tasks and edit existing ones on the move. It’s one way to see your organization working at its full potential, always. 

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10 Sure-fire Ways to Improve Your Productivity

There are only so many hours available to you in a working day. This is why employee time tracking is absolutely imperative to getting the best out of your team and being more productive. True productivity involves meticulous planning and division of the allotted work to suit your organizational style.

Here are 10 sure-shot ways to improve your productivity for a healthier professional life.

1.      Set Self-imposed Deadlines

It is common knowledge that everyone has deadlines to meet. While some people take their job to the brink, other productive individuals finish their work way before the assigned time limit. This is because they are motivated enough to create their own deadlines. What they usually do is set targets for themselves to complete within a specific period of time. If your team isn’t efficient enough to do this, you can make use of time tracking software to aid you in the process.

2.      Put Together A Solid Routine

Most efficient workers are known to be creatures of habit. They don’t entertain any unexpected disturbances and follow a present structure when it comes to their work. For instance, if they have an inbox that keeps flooding every day, they follow a particular time table to check emails and reply only during those scheduled hours. Take advantage of user-friendly time-sheet software, like Office Timer, to help you divide your day into well-defined chunks.

3.      Avoid Multi-tasking

All of us often think that we are skilled at multi-tasking, that we can juggle a number of tasks at once and still deliver. But the truth is quite the opposite. What we don’t understand is that multi-tasking kill’s productivity. In fact, psychological research has proven that attempting to multi-task can increase the consumption of time for each task thereby decreasing overall productivity. So, avoid multi-tasking at all costs. Follow a routine wherein you finish the work allotted to you before moving on to other tasks.

4.      Work In Bursts

It may seem like working in short bursts is counterproductive, but the reality is entirely different. Taking a solid break at intervals of say 90 or 120 minutes reduces the chance of stress buildup and improves your level of concentration.

5.      Be Open To Communication

Communication is of the utmost importance and is key to improving your productivity. This doesn’t mean you gossip about your shenanigans over your weekend. This means you discuss meaningful topics that pertain to work; this acts as an added encouragement and pushes employees to do things better.

6.      Avoid Unnecessary Meetings

Time is the most important aspect of your life. Make better use of it. If there is a meeting happening and if you see no point being there. Don’t go. While it may be tempting to build your network, refrain from absolutely pointless business talk. Instead, put your time to getting your work done well before deadline.

7.      Get Rid Of Distractions

With the advent of social networking sites like Facebook and Twitter, it is fairly easy to lose track of time. Build your resolve, whenever you feel yourself slipping, reward yourself by proving something valuable to yourself. Getting 10 extra likes on your profile image will never be as satisfying as getting a client commendation.

8.      Manage A To-Do List

You are under a false notion if you feel that a simple to-do list can make you more productive. Put some thought into it. If you have some fairly difficult tasks to handle, simplify them into smaller parts so that you can carry them out more easily. Make sure to time yourself using an online employee time tracking software to find out the amount of time you take for each task.

9.      Be Your Own Judge

When you feel yourself slacking or spending too much time on Instagram, ask yourself how productive you have been over the course of the day. If you think you haven’t been consistent enough, deprive yourself of a tiny break you’d otherwise take. On the contrary, reward yourself if you feel that you have exceeded your expectations.

10. Show Some Appreciation

Show some appreciation when you feel that you or a co-worker has done a stellar job at something. Get them (or yourself) a cupcake or a particularly satisfying lunch. This always comes back to you as it motivates you and helps you remain productive for longer periods of time.

Being productive is not just about efficient use of timesheet management software, it is also about tackling your tiny fallacies and finding ways to strategically circumvent them to suit your needs. 

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